How to Organize a Virtual Workplace for Your Employees

By Ann Smith

In recent years, the creation of digital workplaces has become especially popular. However, a global pandemic caused by Covid-19 increased the necessity to organize remote access to the workplace for many employees. The concept of a digital workplace allows companies to completely transfer the office to remote work and establish communication between employees. Let’s take a look at the universal toolkit required for the implementation of virtual workplaces.

Basic Toolkit for Remote Employees

The virtual workplace is essentially access to a remote PC with a particular set of programs. From the user’s point of view, this is a kind of powerful computer that allows you to connect from anywhere and perform various working tasks. For this purpose, you may need:

1)    MS Outlook

Microsoft Outlook is a standard software in the business communication sphere. It provides numerous useful functions and allows effective communication between all the employees. Those who just start using this software may require a specific utility on https://www.emltopst.com/convert-eml-to-msg/ to convert EML to MSG and make email migration possible. Finally, Outlook is upgrading all the time, which means that you will get the most out of your business. 

2)    Microsoft Office

No remote workplace will be effective without the latest edition of Microsoft Office. Word, Excel, PowerPoint, OneNote, Publisher, and other tools are indispensable for any sphere. 

3)    Skype for Business

Even though Zoom is close to replacing Skype from business, this software continues to be the most commonly used tool for online meetings. With this tool, all the colleagues and employees will be at the distance of one click from you. 

4)    1C

1C has come a long way from a simple, single-user program for accounting to a multi-user system for complex business automation. Examples of typical configurations are Enterprise Accounting, Integrated Automation, Trade Management, Manufacturing Enterprise Management, and others.

5)    Slack

It is an online chat service for a team or a company that is distinguished by the ability to integrate with other applications closely. This principle allows you to monitor the progress of work on various projects using one interface and remove unnecessary information.

Advantages of a Digital Workplace

Virtualization has several benefits for organizations aiming to organize the remote workplace:

• Centralized and reliable storage of information. All files are stored on one server, providing users with constant access to the required data;
• Minimization of equipment costs. Accessing a virtual desktop requires a PC with an Internet connection to be sufficient for sending and receiving data. No additional hardware settings, installation of programs, and other things are required;
• Flexible approach. It is enough for a specialist to log in to the system to continue working;
• Corporate security. The transfer of data to third parties is excluded;
• Clear organization of remote work. Users connect to their virtual workplace via the Internet.

The list of advantages should include the absence of operating system costs, modernization, and equipment maintenance. As you can see, such a solution is beneficial, especially during a pandemic and various quarantine measures.

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